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Accepted Student/Graduation Checklist

    1. Review the requirements for your degree program as specified in the University Catalog.
    2. Activate your GS E-Mail account. (The University uses GS e-mail as an OFFICIAL means to communicate with students.)
    3. Obtain and review a copy of your program handbook.
    4. Complete prerequisite/deficiency requirements early in the program.
    5. Review Degree Completion Requirements (DegreeWorks Program Audit or Program of Study)
        DegreeWorks – All students admitted Fall 2010 or after.

      • DegreeWorks is a degree auditing system. It is a web-based program that provides easy access for students and advisors to track courses completed and plan for those still needed in preparation for registration and graduation. It allows for easier, more efficient advising and it assists advisors in tracking meetings. DegreeWorks should be used to enhance face-to-face advisement meetings. Using DegreeWorks will help students and the University with planning needs. DegreeWorks functions can be used similarly for Undergraduate and Graduate students. Information is the same for both unless otherwise noted. DegreeWorks

Students will access DegreeWorks by logging into their My.GeorgiaSouthern.edu account. Click the WINGS option. Choose the Student Records tab, then click DegreeWorks. Choose DegreeWorks again to view the program audit.

Faculty will access DegreeWorks by logging into their My.GeorgiaSouthern.edu account. Click the WINGS option. Choose the Faculty Services tab, then click the Advisor Menu option. Choose DegreeWorks, select the current term, then enter the student’s Eagle ID and submit. If faculty members do not have access to DegreeWorks, please complete the training available at this link: http://students.georgiasouthern.edu/registrar/facultystaff/degreeworks

Program of Study (POS)

  • Every degree seeking student who began the degree program prior to Fall 2010 must file with the College of Graduate Studies a Program of Study, a formal list of the courses the student intends to take to fulfill the requirements of the degree. The program of study should consist solely of courses directly related to the degree. Undergraduate courses may not be included on the Program of Study. Students in a degree program in which the requirements are the same as those under the 2010 – 2011 catalog may use DegreeWorks to document the degree completion if they so choose.
  • If changes need to be made to the Program of Study or DegreeWorks program audit, submit an Amended Program of Study Form to the College of Graduate Studies for approval. (The Amended Program of Study will be a web-based form available on the forms page of the COGS website)

 

  • Candidacy or Comprehensive Exams should be scheduled according to the program requirements.
  • Select a major professor per your program policy.
  • Select a research topic in consultation with the major professor.
  • Select a dissertation committee.
    • Determine if there are departmental or program requirements regarding the dissertation committee. If a faculty member from another university or outside agency
      is to be appointed to the dissertation committee, appropriate documentation must be submitted for graduate faculty approval and final approval must be granted by the Dean of the College of Graduate Studies.
  • Approval Pre-Prospectus and Prospectus or Dissertation Proposal as required for your program:
    • Follow specific departmental guidelines for preparation and presentation.
    • Follow departmental time lines for submission of proposal to the dissertation committee.
  • Apply for graduation.
    • To apply, submit a completed application for graduation (available on the GS Registrar’s web site). The application deadline is no later than the first class day of the fall semester for fall graduation and no later than the first class day of the spring semester for both spring AND summer graduation. You are encouraged to apply early.

 

  1. Pay the $35 graduation application fee by logging into your My.GeorgiaSouthern.edu account – this fee will show on your Tuition and Fees invoice.
  2. Graduate students who miss the deadline to apply for graduation will still have the option to graduate during the current term. However, there is a $75 non-refundable late fee that must be paid before completing the graduate graduation application. If the graduate student chooses not to pay the late fee, the term of completion will be updated to the next term (with the exception of Spring semester applications, students will be updated to Fall).
  3. Obtain approval from Institutional Review Board (IRB) or other compliance requirements, if applicable, prior to collecting data.
    • Please note: If using human subjects or animals, complete the necessary documentation for IRB approval.
  4. Collect and analyze data, if applicable.
  5. Write dissertation following departmental guidelines and Electronic Thesis Dissertation (ETD) formatting specified by the College of Graduate Studies.
  6. Provide dissertation or supervisory committee chair and members of the committee copies (electronic file or hard copy) of the dissertation a minimum of 10 working days prior to the scheduled dissertation defense.
  7. Successfully defend the dissertation.
    • All doctoral students who have registered at least once for courses titled dissertation must be continuously enrolled every semester thereafter, including the semester of graduation. Summer registration is not required unless summer is the graduation term. Check with your major advisor to see if your college has a different, or additional, continuous enrollment requirements that apply.
  8. A Dissertation Defense Report, signed by the dissertation or supervisory committee chair and members of the committee, must be submitted to the College of Graduate Studies by the semester deadline for reporting dissertation defense/comprehensive examination deadline.
  9. Make revisions to the dissertation, while still following the Electronic Thesis and Dissertation (ETD) Guidelines.
  10. Submit the dissertation in electronic format to the College of Graduate Studies for the format check.
  11. After the document has been checked for format and returned to you as an electronic file, make format corrections indicated. No corrections can be made after the final submission to the College of Graduate Studies.
  12. The final electronic dissertation file must be submitted to the College of Graduate Studies by the term submission deadline.
  13. Completion of the Survey of Earned Doctorates
  14. Begin the application for graduation here.
    1. Review the requirements for your degree program as specified in the University Catalog.
    2. Activate your GS E-Mail account. (The University uses GS e-mail as an OFFICIAL means to communicate with students.)
    3. Obtain and review a copy of your program handbook.
    4. Complete prerequisite/deficiency requirements early in the program.
    5. Review Degree Completion Requirements (DegreeWorks Program Audit or Program of Study)
        DegreeWorks – All students admitted Fall 2010 or after.

      • DegreeWorks is a degree auditing system. It is a web-based program that provides easy access for students and advisors to track courses completed and plan for those still needed in preparation for registration and graduation. It allows for easier, more efficient advising and it assists advisors in tracking meetings. DegreeWorks should be used to enhance face-to-face advisement meetings. Using DegreeWorks will help students and the University with planning needs. DegreeWorks functions can be used similarly for Undergraduate and Graduate students. Information is the same for both unless otherwise noted. DegreeWorks

Students will access DegreeWorks by logging into their My.GeorgiaSouthern.edu account. Click the WINGS option. Choose the Student Records tab, then click DegreeWorks. Choose DegreeWorks again to view the program audit.

Faculty will access DegreeWorks by logging into their My.GeorgiaSouthern.edu account. Click the WINGS option. Choose the Faculty Services tab, then click the Advisor Menu option. Choose DegreeWorks, select the current term, then enter the student’s Eagle ID and submit. If faculty members do not have access to DegreeWorks, please complete the training available at this link:

http://students.georgiasouthern.edu/registrar/facultystaff/degreeworks

Program of Study (POS)

  • Every degree seeking student who began the degree program prior to Fall 2010 must file with the College of Graduate Studies a Program of Study, a formal list of the courses the student intends to take to fulfill the requirements of the degree. The program of study should consist solely of courses directly related to the degree. Undergraduate courses may not be included on the Program of Study. Students in a degree program in which the requirements are the same as those under the 2010 – 2011 catalog may use DegreeWorks to document the degree completion if they so choose.
  • If changes need to be made to the Program of Study or DegreeWorks program audit, submit an Amended Program of Study Form to the College of Graduate Studies for approval. (The Amended Program of Study will be a web-based form available on the forms page of the COGS website)

 

  • Apply for graduation.
    • To apply, submit a completed application for graduation (available on the GS Registrar’s web site). The application deadline is no later than the first class day of the fall semester for fall graduation and no later than the first class day of the spring semester for both spring AND summer graduation. You are encouraged to apply early.

 

  1. Pay the $35 graduation application fee by logging into your My.GeorgiaSouthern.edu account – this fee will show on your Tuition and Fees invoice.
  2. Graduate students who miss the deadline to apply for graduation will still have the option to graduate during the current term. However, there is a $75 non-refundable late fee that must be paid before completing the graduate graduation application. If the graduate student chooses not to pay the late fee, the term of completion will be updated to the next term (with the exception of Spring semester applications, students will be updated to Fall).
  3. Check with you Graduate Program Director, advisor, or department to determine if a comprehensive/final/exit examination is required.
    • If required, be sure to schedule the examination in consultation with your department and advisor by the deadline date on the Academic Calendar.
  4. The Comprehensive Examination and Thesis Defense Report, signed by the department chair or program director, must be submitted to the College of Graduate Studies by the report submission deadline for the semester as listed at the College of Graduate Studies website.
  5. Begin the application for graduation here.
  1. Review the requirements for your degree program as specified in the University Catalog.
  2. Activate your GS E-Mail account. (The University uses GS e-mail as an OFFICIAL means to communicate with students.)
  3. Obtain and review a copy of your program handbook.
  4. Complete prerequisite/deficiency requirements early in the program.
  5. If completing a degree program with a thesis or project requirement, select a major professor or thesis committee chairperson.
  6. Select a research topic in consultation with your major professor or thesis committee chair.
  7. Select a thesis or project committee.
    • A minimum of three graduate faculty members serve as the thesis or project committee including the thesis or project chair.
      If a faculty member from another university is to be appointed to the thesis committee, approval must be received from the Dean of the College of Graduate Studies.
  8. Review Degree Completion Requirements (DegreeWorks Program Audit or Program of Study)
  9. Apply for graduation.
    • To apply, submit a completed application for graduation (available on the GS Registrar’s web site). The application deadline is no later than the first class day of the fall semester for fall graduation and no later than the first class day of the spring semester for both spring AND summer graduation. You are encouraged to apply early.
    • Pay the $35 graduation application fee by logging into your My.GeorgiaSouthern.edu account – this fee will show on your Tuition and Fees invoice.
    • Graduate students who miss the deadline to apply for graduation will still have the option to graduate during the current term. However, there is a $75 non-refundable late fee that must be paid before completing the graduate graduation application. If the graduate student chooses not to pay the late fee, the term of completion will be updated to the next term (with the exception of Spring semester applications, students will be updated to Fall).
  10. Master’s students completing a program in which a thesis is required must complete and file the Application for Approval of Thesis Topic and Committee Membership (Thesis Prospectus) Form.
    • Any research project involving human or vertebrate animal subjects, recombinant DNA and/or biohazardous materials must be submitted to the appropriate university review board for approval.
  11. Collect and analyze data, if applicable
  12. Write thesis following departmental guidelines and Electronic Thesis Dissertation (ETD) formatting specified by the College of Graduate Studies.
  13. Provide the Thesis Committee Chair and committee members copies (electronic file or hard copy) of the thesis a minimum of 10 working days prior to the scheduled defense.
  14. Successfully defend the thesis or project as required.
    • Be sure to schedule the Thesis defense in consultation with your department, advisor or program director by the deadline date on the College of Graduate Studies website.
    • You must be enrolled in a minimum of one (1) credit hour the semester the defense is scheduled, the semester in which the degree is completed and each semester during which university facilities and/or faculty/staff time are utilized.
  15. Revise the thesis based on feedback obtained from the committee.
  16. Submit thesis in electronic format to the College of Graduate Studies for the format check. Be sure to follow the ETD guidelines.
  17. After the document has been checked for format and returned to you as an electronic file, make format corrections indicated. No corrections can be made after the final submission to the College of Graduate Studies.
  18. The Comprehensive Examination and Thesis Defense Report, signed by the department chair or program director, must be submitted to the College of Graduate Studies by the report submission deadline.
  19. If you are completing a program in which a thesis is not required or completing a program with a non-thesis option, check with you Graduate Program Director, advisor, or department to determine if a comprehensive/final/exit examination is required.
  20. Begin the application for graduation here.

Last updated: 3/8/2017